Property Accounting Assistant @Sandy Harvey

3550 Property Accounting Assistant Description:
3550 N. Lake Shore Dr. Condominium Association is looking for a passionate and motivated team player with accounting and office experience. The ideal candidate maintains qualities such as:
- The ability to collaborate with different teams
- Excellent written and verbal communication
- Exceptional time management and organizational skills
- Strong sense of attention to detail
- High levels of patience when providing customer service
- Remaining proactive throughout tasks
- Demonstrating professionalism
- Experience with accounting software and data analysis.
The Property Accounting Assistant will be in communication with multiple departments on a weekly basis to help resolve complex issues. These departments will consist of the 3550 Condominium Association management office, maintenance, receiving room, front desk, and residents of the building. Offsite departments consist of multiple different FirstService Residential teams located at the corporate office.
The Property Accounting Assistant will report directly to the Property Manager and the Assistant Property Manager. The Property Accounting Assistant will aim to streamline accounting operations and administrative functions to help improve the 3550 Condominium Association's service to its residents.
Property Accounting Assistant Responsibilities:
- Responds to unit owner billing inquiries and provides supporting documentation as needed.
- Initiates unit transfers by submitting closing documents to the Ownership Change department.
- Welcomes new owners and assists with setting up ClickPay, eStatements, and Resident Connect access.
- Processes work-order income and ensures proper general ledger income coding.
- Prepares the monthly delinquency report based on association receivables.
- Issues late fees and delinquency letters with property manager approval.
- Works with the property manager and collections attorney on severely delinquent accounts.
- Supports the annual audit by providing requested Jenark reports to the auditor.
- Reviews and processes invoices in AvidXChange, ensuring accuracy and correct expense coding.
- Coordinates with Vendor Management to verify and set up new vendors.
- Processes bi-weekly payroll in ADP and confirms accuracy before final approval.
- Assists with budget preparation by providing Jenark reports to the property manager and updating payroll forecasts.
- Monitors cash flow by reviewing general ledger reports and identifying discrepancies.
- Prepares the monthly Capital Expense report for the Board Treasurer to reimburse the operating account.
- Assembles board packets for 3550 Condominium Association board meetings.
- Maintains unit owner insurance records and updates insurance information on IL Connect accordingly.
- Files completed work orders and insurance documents in their designated locations.
- Monitors and replenishes essential office supplies proactively.
- Coordinates building events with the assistant manager, including the Marathon, Air Show, Annual Meeting, and Staff Holiday Party.