Personal Assistant/House Manager @Private Household

Location: Hermosa Beach, CA
Schedule: Part Time, flexible
Compensation: Commensurate with experience
Start Date: Flexible
Reports to: Principal / Family

Position Overview
We are seeking an experienced, proactive, and detail-oriented House Manager / Personal Assistant to oversee the daily operations of a busy home and provide personal and administrative support to the principal and family. The ideal candidate is highly organized, resourceful, and thrives in a dynamic household where no two days are the same.
This role requires hands-on household management, vendor coordination, light personal errands, and administrative support for both home and small business operations. Every other week, when teenage children are in residence, the role will include limited driving and after-school coordination.

Primary Responsibilities

Household Management
Maintain and restock household inventory (groceries, cleaning products, toiletries, office supplies, etc.)
Manage vendors and service providers (maintenance, landscapers, cleaners, car wash, etc.)
Create and maintain a household manual outlining systems, contacts, and procedures.
Oversee home organization - closets, pantries, garages, and storage areas.
Coordinate light household projects, maintenance visits, and repairs.
Manage dry cleaning, laundry rotation, and wardrobe organization.
Handle weekly donations and recycling drop-offs.
Keep the home visually fresh - buy flowers, tidy communal areas, set up for guests.
Support light meal prep or cooking as needed (family or individual meals).
Prepare the home for occasional small gatherings or events.

Family & Lifestyle Support
Manage the family calendar (school schedules, appointments, travel, birthdays, events).
Schedule and confirm medical and personal appointments.
Assist with transportation and errands, especially during teen weeks (e.g., school pickups, activities).
Maintain household filing systems (car registrations, warranties, receipts, passports, medical, insurance, etc.).
Coordinate shipping, returns, and online purchases.
Handle administrative tasks like renewing subscriptions, memberships, and licenses.

Business Support
Assist the principal with light administrative tasks related to her travel and wellness companies (shipping, client gifts, scheduling, digital organization).
Organize and track expenses for household and small business reimbursements.
Help prepare for travel - packing lists, travel documentation, shipments, and home readiness during absences.

Character Attributes
Strong work ethic: reliable, punctual, honest, and professional.
Anticipatory and proactive - thinks two steps ahead.
Calm, collected, and composed under pressure.
Highly organized with excellent time management skills.
Detail-oriented with strong follow-through and accountability.
Discreet and respectful of confidentiality (NDA required).
Positive, collaborative, and team-oriented attitude.
Flexible with changing schedules and priorities.
Strong written and verbal communication skills.
Tech-savvy and comfortable with digital tools and systems.
Technical & Administrative Skills
Google Workspace (Docs, Sheets, Calendar, Drive)
Apple ecosystem (iPhone, iPad, Mac)
Microsoft Office Suite
Canva, Adobe, or similar apps for light design tasks
Zoom and basic social media familiarity
Comfort with task/project management tools (e.g., Asana, Notion, or To-Do lists)